As a Google Workspace institution, Haverford College provides faculty and staff with access to Google Gemini. Below are the key things you need to know about accessing and using Gemini responsibly in your administrative work. Always ensure your use complies with Haverford College policies!
Q.) Who can access Google Gemini at Haverford College?
All Haverford College faculty and staff can access Google Gemini through their official Haverford Google account at gemini.google.com.
Note: Direct integration of Gemini inside other Google apps like Docs or Sheets is not included under this tier.
Q.) Is my information secure using Gemini with my Haverford account?
Yes, but strict data restriction rules still apply. When logged into Gemini using your Haverford account, your prompts and data fall under Haverford’s Google enterprise agreement—submissions are not reviewed by humans and are not used to train AI models.
However, you must adhere to Haverford’s Data Classification guidelines. You may not input confidential data–as defined in the guidelines–without explicit written approval from the Chief Information Officer (CIO) and Division Head. Social Security Numbers (SSNs) and Protected Health Information (PHI) must NEVER be entered into any AI tool under any circumstances.
Q.) What features and models are available with our access?
Haverford College’s Google Workspace permits access to the web interface at gemini.google.com and the official mobile apps (Android/iOS). Available models include:
- Fast (Gemini 3.6 Flash): Designed for rapid responses, high-volume tasks, and everyday queries. Best for brainstorming, language cleanup, simple formatting, and general Q&A.
- Thinking (Gemini 3.6 Flash): Evaluates its own reasoning before generating an output. Best for multi-step “if-then” reasoning, schedule optimization, problem solving, and policy assessments. (Typically capped at ~300 prompts/day).
- Pro (Gemini 3.1 / 3.6 Pro): Designed for deep analysis across large datasets and nuanced writing. Best for synthesizing information from multiple documents, refactoring large codebases, and high-stakes policy writing. (Typically capped at ~100 prompts/day).
Q.) What are recommended (high-value) ways to use Gemini?
Gemini is designed to be an extender of your work, not a replacement for your professional expertise. Recommended administrative uses include:
- Brainstorming and ideation: Collaborating to generate and organize ideas, and to build outlines.
- Drafting documents: Creating first drafts based on your own ideas, and completing initial revisions.
- Proofreading and copyediting: Having a chatbot to critique draft language and offer suggestions for revision.
- Analyzing data: Identifying patterns in large quantities of non-confidential data, in the form of spreadsheets, JSON files, etc.
- Helping with language translation: Cleaning up writing for individuals for whom English is not a first language.
- Drafting code: Jumpstarting the creation of programming projects with a human who has coding knowledge in the loop.
For specific practical prompt examples (e.g., RFP compliance screening, onboarding checklist generation, policy briefs), consult the Integrating AI into Your Workflow knowledge base page.
Q.) What uses are NOT recommended or prohibited?
AI tools including Google Gemini should not be used to:
- Author work on your behalf: Representing AI-generated work as your own is unethical.
- Summarize unread materials: AI summaries can miss critical context or introduce inaccuracies.
- Research without supervision: Results include fake sources or overstated conclusions.
For details on restricted uses and risk mitigation, review the official Policy for Responsible Use of Generative AI Tools and the Guidelines.
Q.) Who is responsible for the accuracy of content generated by Gemini?
You are accountable for any content you produce using AI tools. Because AI can confidently generate false or biased information ("hallucinations"), you must keep a human in the loop to double-check all statistics, links, factual claims, and tone before finalizing your work.
See the Policy for Responsible Use for complete information on employee accountability.
Q.) Do I need to cite or disclose my use of Gemini?
Unedited text generated by Gemini that appears in a final work product must be properly cited with the tool name and a brief description of how it was used.
Refer to the Guidelines and AI at Haverford Guide for sample citation formats and federal grant guidelines (NSF, NIH, NEH).
Q.) Is there training or assistance available for using Gemini?
Yes! IITS is developing Haverford-specific training modules and resources. You can also consult the GenAI Knowledge Base for prompting strategies.
Additionally, Google provides foundational training videos: