Box at Haverford College FAQ
What is Box?
Box is content management collaboration platform that gives you unlimited storage to access and share work files internally and externally.
How much storage space do I have?
Box accounts through Haverford College have unlimited storage space.
What is the maximum file size I can upload?
Haverford Box accounts can upload a maximum file size of 150GB. This should be checkable if you log into haverford.box.com and then, top-right, click on your circle profile (with your initials), select Account Settings, then scroll down under Account to find the selection Account Details, and the Max File Size.
What file types does Box support?
Box in our environment is set up to integrate the most commonly used Google, Microsoft, and Apple file types by default. In addition to Box's native Box Note (From Template or not), and Bookmarks, Box can create and host Google Docs, Google Sheets, and Google Slides files, Microsoft Word, Excel, and PowerPoint files, and Apple's Pages, Numbers, or Keynote Presentation file types, and more.
Notes: Google file types require an active internet connection for editing and must be edited in a web browser.
Who is eligible for Box?
All Haverford Faculty, Staff, and Students
Is Box replacing any current services at Haverford?
No! Box is an additional service with unique collaborative permission settings. Any Haverford community member can continue to use the storage solution that best meets their needs.
How do I log in?
In a web browser at haverford.box.com or locally via the Box Drive application.
How do I use Box?
- Our Box - Getting Started article has many great resources on efficiently using your Haverford Box account. Direct links to additional tutorials on Box's knowledge base are below.
- How to Create A Folder
- How to Upload and Create Content
- How to Share with Shared Links
- How to Share by Inviting Collaborators to Folders
- How to Create and Edit Files with Box Edit
- How to Recover Files From Trash
Can I access my Box files offline on my computer?
Yes! Using the Box Drive app, you can select individual folders to be made available offline.
Box Drive requires a network connection to access your files by default but, if you expect you’ll need to work offline for a time, you can right-click folders in your Box storage and select Make Available Offline from within Finder/File Explorer to download them to local storage. You’ll still be able to view a cached version of your full folder structure, but you’ll only be able to open files in folders marked as available offline.
We recommend only doing this on a temporary basis as needed, as it can increase the likelihood of sync errors.
How can I collaborate in real time using Box?
You can collaborate in real time in two ways with Box.
- By creating and sharing Box Notes
- Or by using Comments and Tasks
Can I collaborate with people outside of the college?
Yes, if you share a file with a non-Haverford person they can create a free Box account, which includes 10GB of storage.
Employees who need to share sensitive files with non-Haverford persons should do so following our documented processes for using Box to request and share confidential files outside of the college.
Can Box be used to store sensitive data?
Box meets the legal requirements for the secure storage of sensitive data types including but not limited to:
- Electronic protected health information as defined by HIPAA
- Any data that may include PII which includes
- A user name or email combined with a password or security question and answer
- First name or initial combined with
- SSN
- drivers license or state ID number
- Account number, credit or debit card numbers
- Credit card or bank account numbers
What happens to my Box account when I leave Haverford?
You will lose access to your Haverford Box account after the standard account expiration policies.
- 30 days for Staff
- 90 days for Students
- 1 year for Faculty