Google Groups - Membership Management

Managing Group memberships from Google Workspace

The Owners of a Google Group (and possibly others depending on the group's settings) can make changes to group membership from within the Groups app in Google Workspace.

Invite people to your group

  1. sign in to Google Groups
  2. click the name of a group
  3. on the left, click Members
  4. at the top, click Add members
  5. turn off Directly add members (on by default) by clicking the slider button
    Note: If the button is blue, with the circle on the right side of the icon, the button is in the On position. When Off, the circle will be on the left and the button will be gray.
  6. enter the email addresses of the people to invite
  7. (Optional) to include an invitation message, fill out the Welcome message field
  8. click Send invites
  9. To manage invitations:
    1. on the left, click Pending members
    2. take one of the following actions:
      • to resend a single invitation, point to the invitation, then click Resend invitation (icon: a paper airplane)
      • to cancel a single invitation, point to the invitation, then click Cancel invitation (icon: a circled x)
      • to resend or cancel multiple invitations, check the boxes next to the invitations then, above the list on the right, then click either Resend invitation or Cancel invitation

Add people to your group directly

When you add people directly, you can assign them the Member, Manager, or Owner role.

  1. sign in to Google Groups
  2. click the name of a group
  3. on the left, click Members
  4. at the top, click Add members
  5. enter the email addresses of the people to invite
  6. (Optional) to include an invitation message, fill out the Welcome message field
  7. click Add members
    The members are added to the group, even if their names don't appear on the group member list immediately.
    Note: If you try to add a user to a group and get an error message saying that their email address is the primary, secondary, or alternate address of an existing member, that user is already a group member.

Manage requests to join your group

You can view requests to join your group and accept or deny them on an individual basis.

  1. sign in to Google Groups
  2. click the name of a group
  3. on the left, click Pending members
  4. take one of the following actions:
    • to approve a single request, on the right of the request entry, click Approve request (icon: a circled check mark)
    • to reject a single request, on the right of the request entry, click Reject request (icon: a circled x)
    • to accept or reject multiple join requests, check the boxes next to the requests then, above the list on the right, click Approve request or Reject request

View all members of a group

You can view all group members as well as people who have been banned from a group.

  1. sign in to Google Groups
  2. click the name of a group
  3. on the left, click Members
  4. to view people who have been banned from the group, click Banned users on the left

Remove members from your group

  1. sign in to Google Groups
  2. click the name of a group
  3. on the left, click Members
  4. check the box next to each member you want to remove
  5. click Remove member (icon: a circled 'minus' symbol)

For additional information, see Google's support documentation at Google Groups Help - Add people to your group

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